Rocky Mountain Region Huddle 2025

Upon your arrival to the hotel, there will be valet parking. This is already included with your reservation. Please just tell the staff that you are there for the Crossway Network Huddle. Please consider bringing some cash so you have the ability to tip the valet team.

Once you enter the hotel, please stop by the front desk to start the check in process. If your room is available they will help you get checked in and direct you to your room. If they are still preparing your room, you will be directed to the Sterling room where you can store your bags until your room is ready. All rooms should be available after we complete our last session at 4:30pm.

The front desk will provide you with directions on how to get to our meeting space (Windfall & Slopeside Ballroom). Our registration desks will be set up outside of the ballroom. You should see Crossway Info, booklets, name tags, some surprise SWAG, and some familiar faces as early as 10AM on Monday.

Our group contract allows for additional nights to be reserved at the group rate for up 3 days prior or 3 days after the Huddle. You will need to reserve these extra nights by calling (970) 547-5550  and refer to “Crossway Group 2025.”  All extra stay rooms will be reserved as space is available up to the dates needed. Personal room reservations are not tax exempt and need to be paid for by you independent of our group contract.

We will be staying up in the mountains where the weather is a little less predictable this time of year. There are chances of rain/snow showers and the predicted low is 27F and the high is 54F.

We encourage you to bring some extra layers just in case, especially for Tuesday evening when we have dinner at Carter park (some indoor seating available).

• Warm layers (sweaters, flannels, fleece) for free time/Tuesday’s Picnic Dinner
• Waterproof or warm jacket for rain/snow
• Warm hat and gloves if you get cold easy
• Comfortable shoes/boots (water-resistant)
• Casual outfits for sessions and meals
• Pajamas
• Undergarments
• Toiletries
• Medications

Optional (but helpful)

• Bible + journal (you’ll receive a booklet where you can write notes if you like)
• Sunglasses
• Water bottle
• Lip balm & lotion (it’s dry up there!)
• Snacks (we will only be providing meals)
• Earplugs or eye mask (for light sleepers)

Please bring all of your belongings down and check out at the front desk Wednesday morning before breakfast. You may leave your belongings in the Sterling Room until we are done at 12pm.

If you have shared your dietary restrictions during registration please know that both chefs for the event have gotten this information. They will be providing food to meet these needs and will have labels out for you to know what meets your dietary needs.

Snacks will not be provided during our time together, so bring snacks that meet your dietary needs if you desire to have snacks throughout the day.

Please reach out to Christine with any questions or concerns: 970-443-4433.

11:00 am – 12:00pm Arrival and Registration

12:00 – 1:00pm Lunch

1:00 – 2:15pm Welcome Session   

2:15 – 3:00pm Break, Fellowship, Check In

3:00 – 4:30pm Seasons, Part 1

4:30 – 6:00pm Break, Fellowship, Final Check In

6:00 – 7:30pm Dinner

8:00 – 9:00pm Prayer & Worship Night

7:30 – 8:30am Chef’s Breakfast Buffet

8:30 – 10:00am Church Updates

10:00 – 10:15am Break

10:15 – 11:45am Seasons, Part 2

11:45 – 1:00pm Grab and Go Lunch – Eat wherever you like, just please clean up after yourself

1:00 – 3:00pm Planting Churches Together

Group photo immediately following the session

3:00 – 6:00pm Free Time

6:00 – 9:00pm Charcuterie Extravaganza! At Carter Park 

Rocky Mountain Region Churches (Reminder) – At Carter Park there are lots of amenities and open grass space available to use. If you have any of the following recreational items, it would be great if you could pack & bring them with you to share: Spikeball, Frisbee, Volleyball (sand courts available), Pickleball/Tennis (courts available), Cornhole, lawn chairs, etc. THANK YOU!

7:30 – 8:30am Chef’s Breakfast Buffet

8:30 – 10:00am Church Updates

10:00 – 10:15am Break

10:15 – 12:00pm Seasons, Part 3

Prayer and Dismiss – Lunch on Your Own